PUBLIC NOTICES, BIDS & RFP’S


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**PUBLIC NOTICES**

  


PUBLIC NOTICE
January 15, 2019

Improvement maintenance of Well #6 could cause water interruptions

Improvement maintenance is scheduled to be performed on Well #6 from January 18-January 25, 2019. The improvement maintenance includes Well #6 to be taken offline to replace the 12 inch value on the Well. This maintenance could potentially cause red water, low water pressure, and milky water, which is caused by air in the water in the Forest Lakes and Brookfield areas.

The replacement of the Well Meter along with a tank cleaning originally scheduled for later in 2019, have been rescheduled to coincide with this outage to prevent a future disturbance in the same areas.

There are also plans to install a 12 inch isolation value at the Well House that will allow work in the future to be performed without the tank having to be isolated, in return reducing the impact to the system and the possibility of red water.

This maintenance is recommended by the Environmental Protection Division and is an improvement that will positively impact our water system moving forward. We apologize for some of the recent interruptions to the water system that have occurred. Our Utilities department is focusing on heavy maintenance needs for the overall benefit of the system. The heavy maintenance we are working through now, will alleviate some of these water issues in the future.  

If you have any questions or experience water issues outside of the areas stated above, please contact the Public Works department at 229-391-3944.



FEMA Public Notice 

The Federal Emergency Management Agency (FEMA) hereby gives notice to the public of its intent to 
reimburse eligible applicants for eligible costs to repair or replace facilities damaged by Hurricane Michael occurring October 9, 2018 to October 23, 2018. This notice applies to Public Assistance (PA), Individual Assistance (IA), and Hazard Mitigation Grant (HMGP) programs implemented under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. §§ 5121- 5207.


Under the disaster declaration FEMA 4400-DR-GA signed by the President on October 14, 2018, the following counties have been designated adversely affected by the disaster and eligible for PA Categories A and B, including Direct Federal Assistance: Baker, Bleckley, Burke, Calhoun, Colquitt, Crisp, Decatur, Dodge, Dooly, Dougherty, Early, Emanuel, Grady, Houston, Jefferson, Jenkins, Johnson, Laurens, Lee, Macon, Miller, Mitchell, Pulaski, Seminole, Sumter, Terrell, Thomas, Treutlen, Turner, Wilcox, and Worth Counties. The following counties have been designated for Individual Assistance: Baker, Decatur, Dougherty, Early, Miller and Seminole counties. Under the emergency declaration FEMA 3406-EM-GA signed by the President on October 10, 2018, allowed funding for Direct Federal Assistance for Emergency Measures and PA. The Hazard Mitigation Grant Program (HMGP) will be available statewide.

In Amendment No. 1 to the notice of a major disaster declaration for the State of Georgia (FEMA 4400-DR-GA), and issued on October 16, 2018 determined to have been adversely affected by the event declared a major disaster and eligible for IA: Crisp, Grady, Lee, Mitchell, Terrell, Thomas, and Worth Counties (already designated for debris removal and emergency protective measures [Categories A and B], including direct federal assistance under the Public Assistance program).

In Amendment No. 2 to the notice of a major disaster declaration for the State of Georgia (FEMA 4400-DR-GA), and issued on October 25, 2018 determined to have been adversely affected by the event declared a major disaster and eligible for IA: Clay, Randolph, and Tift Counties. Calhoun, Laurens, Sumter, and Turner Counties for IA (already designated for debris removal and emergency protective measures [Categories A and B], including direct federal assistance under the Public Assistance program).

In Amendment No. 3 to the notice of a major disaster declaration for the State of Georgia (FEMA 4400-DR-GA), and issued on November 1, 2018, made additional designations warranted by the results of further damage assessments, to include the following areas: Baker, Calhoun, Crisp, Decatur, Dougherty, Early, Grady, Laurens, Lee, Miller, Mitchell, Seminole, Sumter, Terrell, Thomas, Turner, and Worth Counties for Public Assistance [Categories C-G] (already designated for Individual Assistance and assistance for debris removal and emergency protective measures [Categories A and B], including direct federal assistance, under the Public Assistance program). Bleckley, Burke, Colquitt, Dodge, Dooly, Emanuel, Houston, Jefferson, Jenkins, Johnson, Macon, Pulaski, Treutlen, and Wilcox Counties for Public Assistance [Categories C-G] (already designated for debris removal and emergency protective measures) [Categories A and B], including direct federal assistance, under the Public Assistance program). Clay, Randolph, and
Tift Counties for Public Assistance (already designated for Individual Assistance) Appling, Atkinson, Bacon, Ben Hill, Berrien, Brooks, Bulloch, Candler, Chattahoochee, Coffee, Cook, Crawford, Echols, Evans, Glascock, Irwin, Jeff Davis, Jones, Marion, Peach, Putnam, Quitman, Schley, Screven, Stewart, Toombs, Twiggs, Washington, Webster, Wheeler, and Wilkinson Counties for Public Assistance.

In Amendment No. 4 to the notice of a major disaster declaration for the State of Georgia (FEMA 4400-DR-GA), and issued on November 2, 2018 identified the closure of the incident period on 10/23/2018.

In Amendment No. 5 to the notice of a major disaster declaration for the State of Georgia (FEMA 4400- DR-GA), and issued on November 7, 2018, made additional Counties eligible for Public Assistance: Montgomery and Telfair.

In Amendment No. 6 to the notice of a major disaster declaration for the State of Georgia (FEMA 4400-DR-GA), and issued on November 15, 2018, made additional Counties eligible for Public Assistance: Hancock and Tattnall Counties.

Additional designations may be made at a later date if requested by the state and warranted by the results of further damage assessments.

This public notice concerns activities that may affect historic properties, activities that are located in or affect wetland areas or the 100-year floodplain, and critical actions within the 500-year floodplain. Such activities may adversely affect the historic property and floodplain or wetland, or may result in continuing vulnerability to flood damage.

Presidential Executive Orders 11988 and 11990 require that all federal actions in or affecting the floodplain or wetlands be reviewed for opportunities to relocate and evaluated for social, economic, historic, environmental, legal, and safety considerations. Where there is no opportunity to relocate, FEMA is required to undertake a detailed review to determine what measures may be taken to minimize future damages. The public is invited to participate in the process of identifying alternatives and analyzing their impacts.

FEMA has determined that for certain types of facilities there are normally no alternatives to restoration in the floodplain or wetland. These are facilities that meet all of the following criteria: 1) FEMA’s estimate of the cost of repairs is less than 50% of the cost to replace the entire facility and is less than $100,000; 2) the facility is not located in a floodway; 3) the facility has not sustained major structural damage in a previous Presidentially declared flooding disaster or emergency; and 4) the facility is not critical (e.g., the facility is not a hospital, generating plant, emergency operations center, or a facility that contains dangerous materials). FEMA intends to provide assistance for the restoration of these facilities to their pre-disaster condition, except that certain measures to mitigate the effect of future flooding or other hazards may be included in the work. For example, a bridge or culvert restoration may include a larger waterway opening to decrease the risk of future washouts.

For routine activities, this will be the only public notice provided. Other activities and those involving facilities that do not meet the four criteria are required to undergo more detailed review, including study of alternate locations. Subsequent public notices regarding such projects will be published if necessary, as more specific information becomes available.

In many cases, an applicant may have started facility restoration before federal involvement. Even if the facility must undergo detailed review and analysis of alternate locations, FEMA will fund eligible restoration at the original location if the facility is functionally dependent on its floodplain location (e.g., bridges and flood control facilities), or the project facilitates an open space use, or the facility is an integral part of a larger network that is impractical or uneconomical to relocate, such as a road. In such cases, FEMA must also examine the possible effects of not restoring the facility, minimizing floodplain or wetland impacts, and determining both that an overriding public need for the facility clearly outweighs the Executive Order requirements to avoid the floodplain or wetland, and that the site is the only practicable alternative. The State of Georgia and local officials will confirm to FEMA that proposed actions comply with all applicable state and local floodplain management and wetland protection requirements.

FEMA may provide IA program funding for disaster-related emergency housing. These actions may adversely affect a floodplain or wetland, or may result in continuing vulnerability to floods. These actions may include repair, restoration, or construction of housing or private bridges, purchase and placement of travel trailers or manufactured housing units, or repair of structures as minimum protective measures. This will be the only public notice concerning these actions.

FEMA also intends to provide HMGP funding to the State of Georgia to mitigate future disaster damages. These projects may include construction of new facilities, modification of existing, undamaged facilities, relocation of facilities out of floodplains, demolition of structures, or other types of projects to mitigate future disaster damages. In the course of developing project proposals, subsequent public notices will be published if necessary as more specific information becomes available.

The National Historic Preservation Act requires federal agencies to take into account the effect of their undertakings on historic properties. Those actions or activities affecting buildings, structures, districts or objects 50 years or older or that affect archeological sites or undisturbed ground will require further review to determine if the property is eligible for listing in the National Register of Historic Places (Register). If the property is determined to be eligible for the Register and FEMA’s undertaking will adversely affect it, FEMA will provide additional public notices. For historic properties not adversely affected by FEMA’s undertaking, this will be the only public notice.

The Rehabilitation Act of 1973 protects the civil rights of persons with disabilities. It prohibits
discrimination on the basis of disability by the federal government, federal contractors, and by recipients of federal financial assistance. Any recipient or sub-recipient of federal funds is required to make their programs accessible to individuals with disabilities. Its protections apply to all programs and businesses that receive any federal funds. This applies to all elements of physical/architectural, programmatic and communication accessibility in all services and activities conducted by or funded by FEMA. FEMA intends to comply with the Rehabilitation Act in all federally conducted and assisted programs in alignment with the principals of whole community inclusion and universal accessibility.

As noted, this may be the only public notice regarding the above-described actions under the PA, IA, and HMGP programs. Interested persons may obtain information about these actions or a specific project by writing to the U.S. Department of Homeland Security, Federal Emergency Management Agency – Region IV - EHP, 3003 Chamblee Tucker Rd – Office #255, Atlanta, GA 30341-4112 or by email at FEMAR4EHP@fema.dhs.gov. Please include in the subject line of the email “4400-DR-GA EHAD”. Comments should be sent in writing at the above address within 15 days of the date of this notice.


City of Tifton Burning Rules and Regulations 

As we enter the cooler months, we wanted to remind our citizens about the rules and regulations associated with bonfires and other open type burning. Thank you. 

Sec. 59- 6.— Bonfires and other open type burning.

a. It shall be unlawful to collect, accumulate or assemble any inflammable material of any kind for the purpose of a bonfire of any magnitude, large or small, and it shall be unlawful to light, cause to light, burn, execute or maintain a bonfire within the corporate limits of the city.

b. Portable outdoor fire places can be used in accordance with the manufacturer' s instruction and shall not be used within 15 feet of any structure, under any balcony, shelter or roof. Burning uncontained piles is prohibited.

c. Burning in barrels or any other homemade type container is prohibited.

d. No man-made items, including but not limited to trash, construction/ demolition waste or sewn lumber, can be burned in any manner.

If you would like to share with friends and family, a printable version of the rules and regulations is attached here.


The City of Tifton will hold the Tifton City Council Meetings (Workshops and Regular) beginning at 5:30 PM. Workshops are generally held on the 1st Monday of each month, while Regular Meetings are generally held on the 3rd Monday of each month. 

If you have any questions, please call 229.391.3970.


**BID & RFPs**

18-019 RFP: Tift Theatre Lighting Project 

The City of Tifton requests sealed proposals for all labor and materials for the replacement and installation of a new lighting system in the Tift Theatre for Performing Arts. Sealed proposals will be received at the office of the City Manager located at 130 E. 1st Street, Room 205, Tifton, GA 31794 until 2:00 PM on December 27, 2018. The RFP specification package is linked below.

Designated Contact:

Josh Davis
Technical Director, ABAC Arts Connection
Howard Auditorium
ABAC 13, 2802 Moore Hwy
Tifton, GA 31793
912.657.5237
229.391.5065
Joshua.davis@abac.edu
Office Hours: M-T, 8-5:30; F – 8-3:00

Sealed Proposals due by: December 27, 2018 at 2:00 p.m.
Office of the City Manager
City of Tifton
130 E. First Street, Room 205
Tifton, GA 31794

Proposals must be submitted by mail or hand delivered by the date and time prescribed.

Scope of work/ Specifications:

1. Replacement of all traditional fixtures on the first, second, and third electrics as well as the lighting cove/catwalk.
2. All fixtures should be ETC Source Four LED and ETC ColorSource or closely comparable.
3. Replacement of dimmer system with installation of a relay panel; or reconfiguration of the existing dimmer rack to be DMX compatible.
4. Programming the existing ETC-element 40-channel console to be compatible with new lights and dimmer system.
5. Instillation includes all wiring and electrical work.
6. A rework of the house lighting system that includes adding a houselights control pad or equivalent in the lighting control booth in addition to the two house light control buttons already located on the stage and at the rear of the house.

Add Alternatives:

1. Installations of LED lights on 4th electric to light CYC

Project Notes:

1. Removal and proper disposal of existing lights on first, second, and third electrics.
2. Inspection of existing physical structure of electrics prior to installation of new equipment.
3. Installation, wiring, and programming of 30 new light fixtures.
4. Installation of 6 PAR cans and 2 lekolites on the first, second, and third electric for total of 18 PAR cans and 6 lekolites on stage. Additionally, installation of six lekolites in the cove.
5. Assessment of existing dimmer system to determine if a relay panel should be installed or if the current system should simply be reconfigured to be compatible with the new system.
6. Assessment and configuration of 40-channel lighting console to effectively operate all new equipment.

Additional Specifications:

1. The Tift Theatre has four electrics; the front three are in need of replacement.
2. All battens are dead hung at a height of 18ft 7in.
3. A non-driveable genie lift will be available for use at all times.
4. Stage access: The theatre stage is directly accessible via a standard size roll door. This door can be accessed via the alley behind Tift Theatre between Main St. and Commerce Way. The alley is one way facing north and can be accessed from Hwy 82.
5. The lighting booth is located in the balcony of the theatre and can only be accessed via stairs; three flights in total.
6. The lighting cove/catwalk is located in the ceiling of the theatre and can be accessed via a hatch opening near the lighting booth in the balcony. The opening is approximately 4ft x 4ft. The cove also contains a rope that can be utilized for lifting equipment into the cove.
7. The theatre will be available for closure to accommodate project beginning on Monday, January 28th, 2019. The project must be completed in its entirety by Wednesday February 6th, 2019. The project should be able to be completed in one week.

Proposal Submission:

Submit a TOTAL COST PROPOSAL for all work specified (Cost must include materials, labor, equipment and travel). Contractors are encouraged to provide adequate background material with their submissions to adequately determine equipment and material specifications, prior similar experience, references, and job performance. A performance bond will be required of the contractor, once award is made. Proposals should be sealed and marked on the outside “Theatre Lighting Proposal”. It is solely the responsibility of the bidder to verify that their proposal is complete and present at the time and place specified.

Method of Award:

Award will be made to the responsive and responsible bidder submitting the proposal by the due date for all work specified herein. Award may be based not only on costs, but also by prior similar experience, references, job performance, and quality of materials proposed for project. Contractors are encouraged to provide adequate background material with their submissions to adequately determine above factors.

Insurance Requirements:

The contractor shall procure and maintain, at contractor’s own cost and expense, the following kinds of insurance:

a. Contractor’s Commercial General Liability Insurance.

Proposal Documents Required:

1. RFP Form
2. Bidder/Vendor Application
3. Vendor/Contractor Affidavit
4. W-9
5. Documentation of General Liability Insurance

The City of Tifton, Georgia reserves the right to reject any or all proposals including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional proposals. It further reserves the right to waive any and all technicalities and informalities in the proposal process and to make an award in the best interest of the City of Tifton.

The City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status.

Tift Theatre Lighting Project RFP and Specifications 


18-018 RFQ: Request for Qualifications for Architectural Services 

The City of Tifton is requesting qualifications for selection of an Architectural Firm to provide pre- and post-award services for various community and economic development projects. Pre- and post-award services will include, but are not limited to, preparing preliminary architectural report, planning, design, cost estimating, bidding, contracting, construction oversight, quality control, and project closeout.  The City is in dire need of adequate facilities to provide after-school and summer care to low to moderate income children and youth, and is considering applying for federal and/or state funding for Community Development Block Grant (CDBG) Annual Competition, Employee Incentive Program (EIP), Redevelopment Fund (RDF), and/or Immediate Threat and Danger (ITAD) funds through the Georgia Department of Community Affairs (DCA). 

Selection of an Architect for the project will be based on qualifications as they relate to community and economic development needs and subject to a negotiated price for services rendered.  Selection could allow your firm to provide pre- and post-award Architectural Services for future community and economic development projects for a limited time period based on the funding of the grant.

Firms interested in submitting qualifications for this project are asked to contact Kimberly Hobbs at the Southern Georgia RC, 327 W. Savannah Ave., Valdosta, GA 31601, (229) 333-5277 to request the required Section 3 forms and the RFQ scoring criterion. Your firm will be asked to mail your reply to the following:

City of Tifton
Jessica White, City Clerk
130 East 1st Street
P.O. Box 229
Tifton, GA  31793
Office No. (229) 391-3937 or Fax (229) 391-3990

Qualifications mailed to or received at any location other than the above address, or without the
required forms, will not be accepted. Qualifications must be received at the above address and/or faxed no later than 2:00 p.m. January 7, 2019.  No qualifications will be accepted after this time and date.

The City of Tifton is committed to Affirmatively Further Fair Housing.  This project is covered under the requirements of Section 3 of the HUD Act of 1968. This contract opportunity is a Section 3 Covered Contract.  Section 3 Business Concerns are encouraged to apply. The City of Tifton is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age.

fairhousing_wheelchair_logo
RFQ 
Section 3 Forms

RFQ Score Sheet 


18-016 Bid: Enclosed Cab Mini-Excavators and Equipment Trailers

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 11:00 am. Attendance is not required.

Sealed Bids: Sealed Bids for the (2ea) Enclosed Cab Mini-Excavators and (2ea) Equipment Trailers will be received until 3:00 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with “(2ea) Enclosed Cab Mini-excavator/(2ea) Equipment Trailers”, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9
Invitation to Bid - (2ea) Enclosed Cab Mini-Excavators and (2ea) Equipment Trailers
Specifications

#18-016 Addendum No. 1 - 11.26.18
#18-016 Addendum No. 2 - 11.26.18

#18-016 Bid Tabulation 

18-015 Wheel Excavator and 4' Brush Mower Attachment

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 11:30 am. Attendance is not required.

Sealed Bids: Sealed Bids for the (1ea) Wheel Excavator (1ea) 4’ Brush Mower Attachment will be received until 3:30 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with “(1ea) Wheel Excavator / (1ea) 4’Brush Mower Attachment”, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9 
Invitation to Bid - Wheel Excavator and 4' Brush Mower Attachment Specifications

#18-015 Addendum No. 1 - 11.26.18
#18-015 Addendum No. 2 - 11.26.18
#18-015 Addendum No. 3 - 11.26.18

#18-015 Bid Tabulation 


18-014 Bid: Commercial Lawn Mowers

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 10:30 am. Attendance is not required.

There are two seperate mowers included in this bid. Each mower has a seperate set of specifications. Bidders are welcome to bid on both mowers or only one.

Sealed Bids: Sealed Bids for each mower will be received until 2:30 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with each mower being bid on, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9
Invitation to Bid - (1ea) 52 Inch Zero Turn Commercial Lawn Mower
Invitation to Bid - (1ea) 60 Inch Zero Turn Commercial Lawn Mower

Specifications - (1ea) 52 Inch Zero Turn Commercial Lawn Mower
Specifications - (1ea) 60 Inch Zero Turn Commercial Lawn Mower

#18-014 Addendum No. 1 - 11.26.18
#18-014 Addendum No. 2 - 11.26.18

#18-014 Bid Tabulation



18-013 Bid: Flatbed and Pick Up Trucks

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 10:00 am. Attendance is not required.

There are four seperate trucks included in this bid. Each truck has a seperate set of specifications. Bidders are welcome to bid all four or only individual trucks. 

Sealed Bids: Sealed Bids for each truck will be received until 2:00 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with the name of each truck being bid on, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9
Invitation to Bid - (1ea) 1/2 Ton LWB Ext. Cab Pick-up Truck 4x4
Invitation to Bid - (4ea) 1/2 Ton SWB Ext. Cab Pick-up Truck
Invitation to Bid - (1ea) 3/4 Ton 4 Door Pick-up Truck
Invitation to Bid - (1ea) 1 Ton 4 Door Flatbed Truck

Specifications - (1ea) 1/2 Ton LWB Ext. Cab Pick-up Truck 4x4
Specifications - (4ea) 1/2 Ton SWB Ext. Cab Pick-up Truck
Specifications - (1ea) 3/4 Ton 4 Door Pick-up Truck
Specifications - (1ea) 1 Ton 4 Door Flatbed Truck

Addendum No. 1 - 11.20.18
Addendum No. 2 - 11.21.18



18-012 Bid: Goff Street and Fulwood Park
Improvemnets


Sealed Bids: Sealed bids for construction of the project entitled “Goff Street and Fulwood Park Improvements” will be received until 2:00 p.m. on Tuesday, November 20, 2018 at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794 at which time and place they will be publicly opened and read.  No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days. 

Work To Be Done:  The work shall generally consist of furnishing all products and performing all labor necessary to install the following (see Plans and Specifications for complete details and description):

The Project includes (but is not limited to) construction of two concrete headwalls, approximately 180 square yards of roadway pavement construction, approximately 0.5 miles of concrete sidewalk construction, site grading, miscellaneous site improvements, and soil erosion control measures. The work will be awarded in one (1) contract and will be awarded based on the Base Bid.                                                                                                                                                       

Plans, Specifications and Contract Documents:  Copies of Bidding Documents may be obtained from ESG Engineering- contact Margaret Hildebrand at mhildebrand@esgengineering.com to procure Bidding Documents and to be added to the Bidder’s List (required to bid on project).  Digital documents will be provided at no charge and hard copies will be provided upon non-reimbursable payment of $200.

Contractor License:  Any Contractor submitting a bid must be licensed by the State of Georgia.  See Instructions to Bidders for additional bidding requirements.

Bonds:  Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the base bid.  All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”.  Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded.  Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

Pre-bid Conference:  A pre-bid conference will be held on Tuesday, November 6, 2018 at 2:00 p.m. to discuss project requirements and answer questions.  Attendance is not mandatory.  The meeting will be held at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794.

Reservation of Rights:  Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

Invitation to Bid #18-012 Goff Street and Fulwood Park Improvements
Addendum No 1 Package - 11.5.18

Addendum No 2 Package - 11.15.18